Effective Date: July 1, 2026

Last Updated: July 1, 2026

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"Sentry Summit" is an event brand operated by Third Rail Experience Group LLC ("Company," "we," "us," or "our"). Third Rail Experience Group LLC operates the website www.sentrysummit.com (the "Site") and organizes events, conferences, and related programming for the AI compliance industry under the Sentry Summit brand (the "Event(s)"). This Privacy Policy explains how we collect, use, disclose, and protect information when you visit our Site, register for an Event, subscribe to our communications, or otherwise interact with us.

By using the Site or registering for an Event, you agree to the practices described in this Policy. If you do not agree, please do not use the Site.

 

1. Information We Collect

1.1 Information You Provide Directly

We collect information you voluntarily submit, including:

• Contact information: name, email address, job title, company name, phone number, and mailing address

• Registration information: details submitted when registering for the Event, applying to speak, sponsoring, or exhibiting

• Communications: information you provide when you contact us, request information, or subscribe to our newsletter

• Payment information: if you purchase tickets, sponsorships, or exhibitor packages, billing details may be collected — typically processed directly by our third-party payment processor rather than stored by us (see Section 4)

1.2 Information Collected Automatically

When you visit the Site, we and our service providers may automatically collect:

• IP address, browser type, device information, and operating system

• Pages viewed, referring/exit pages, and time spent on the Site

• Cookies and similar tracking technologies (see Section 5)

1.3 Information from Third Parties

We may receive information about you from event partners, sponsors, co-marketing partners, data enrichment providers, or publicly available professional sources (e.g., LinkedIn), consistent with applicable law.

 

2. How We Use Your Information

We use collected information to:

• Process Event registrations, ticketing, sponsorships, and exhibitor applications

• Communicate with you about the Event, including logistics, schedule changes, and speaker updates

• Send marketing communications about future Sentry Summit events and related content (you may opt out at any time)

• Facilitate networking and matchmaking among attendees, speakers, and sponsors, where applicable

• Operate, maintain, and improve the Site

• Analyze usage trends and measure the effectiveness of our marketing

• Comply with legal obligations and enforce our terms

• Detect, prevent, and address fraud, security, or technical issues

 

3. Legal Basis for Processing (EEA/UK Users)

If you are located in the European Economic Area or the UK, we process your personal data under the following legal bases:

• Consent — e.g., for marketing emails and non-essential cookies

• Contract — to process your Event registration or purchase

• Legitimate interests — e.g., improving our Site and Events, B2B marketing consistent with industry norms

• Legal obligation — where processing is required by law

 

4. How We Share Information

We do not sell your personal information. We may share information with:

• Service providers: payment processors, event registration/ticketing platforms, email marketing platforms, analytics providers, and IT hosting providers, who process data on our behalf

• Sponsors and exhibitors: where you opt in (e.g., by visiting a sponsor's booth, scanning a badge, or checking a consent box), limited registration details may be shared with sponsors for follow-up

• Speakers and co-organizers: as needed to coordinate the Event

• Legal and safety purposes: to comply with law, respond to lawful requests, or protect the rights, safety, and property of Sentry Summit, attendees, or others

• Business transfers: in connection with a merger, acquisition, or sale of assets, subject to standard confidentiality protections

 

5. Cookies and Tracking Technologies

We use cookies and similar technologies to operate the Site, remember preferences, and analyze traffic. Categories may include:

• Essential cookies — required for basic Site functionality

• Analytics cookies — help us understand how visitors use the Site (e.g., Google Analytics)

• Marketing cookies — used to deliver relevant advertising and measure campaign performance

You can control cookies through your browser settings. Where required by law, we will request your consent via a cookie banner before setting non-essential cookies.

 

6. Data Retention

We retain personal information for as long as necessary to fulfill the purposes described in this Policy, including maintaining records of past Event attendees, complying with legal and tax obligations, and resolving disputes. Marketing data is retained until you unsubscribe or request deletion.

 

7. Your Privacy Rights

7.1 All Users

You may:

• Unsubscribe from marketing emails via the "unsubscribe" link in any email

• Request access to, correction of, or deletion of your personal information by contacting us (Section 10)

7.2 EEA/UK Users (GDPR)

You have the right to access, rectify, erase, restrict, or object to processing of your data, and the right to data portability and to withdraw consent at any time. You also have the right to lodge a complaint with your local data protection authority.

7.3 California Users (CCPA/CPRA)

California residents have the right to know what personal information is collected, request deletion, correct inaccurate information, and opt out of the "sale" or "sharing" of personal information (Sentry Summit does not sell personal information). We will not discriminate against you for exercising these rights.

7.4 International Transfers

As a global event, information may be transferred to and processed in countries other than your own, including the United States. Where required, we rely on appropriate safeguards (such as Standard Contractual Clauses) for such transfers.

 

8. Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect personal information. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

 

9. Children's Privacy

The Site and Events are intended for business professionals and are not directed to individuals under the age of 16. We do not knowingly collect personal information from children.

 

10. Contact Us

If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact us at:

Third Rail Experience Group LLC

Operator of Sentry Summit

Email: info@sentrysummit.com

 

11. Changes to This Policy

We may update this Privacy Policy from time to time. The "Last Updated" date at the top reflects the most recent revision. Material changes will be communicated via the Site or email where appropriate.